John Pearson, in his book "Mastering the Management Buckets," has a great chapter on meetings. Part of the chapter deals with materials from Patrick Lencioni's great book "Death by Meeting." Also included are some great ideas (and a model report form) for one-on-one meetings.
Many meetings end with the perception that assignments and end results are crystal clear. In reality, we often fail to communicate. Pearson suggests that one-on-one meetings with each of a leader's direct reports can be a powerful antidote to miscommunication.
Here are some of Pearson's benefits of this type of meeting:
- Team members are affirmed regularly
- Direct reports more consistently leverage their strengths, their social styles, and their spiritual gifts
- Standards of performance are clear and goals are achieved on time and under budget
- Staff conflict, gossip, and misinformation challenges are dramatically reduced because truth-telling is a practiced core value
- Bottlenecks and missed deadlines are eliminated
- Recommendations are more thoughtful and intentional
- Communication is enhanced as you use your direct report's preferred communication style
- The pulse (morale, passion, and energy) of your team is checked weekly
- Affirmed and productive team members mean less staff turnover
- And...team members often give you affirmation!
How about trying a one-on-one meeting this week?